SERVICES















EVENT PRODUCTION
Welcome to Sovereign Bee, where creativity meets unforgettable experiences. Specializing in event production and experiential events, we bring your vision to life through immersive, innovative, and flawlessly executed experiences that leave lasting impressions. Whether you’re hosting a corporate event, product launch, or private celebration, Sovereign Bee ensures every detail is perfectly tailored to engage and inspire your audience. We proudly serve clients across the entire United States and Puerto Rico, delivering exceptional events no matter the location.
Welcome to Sovereign Bee, where creativity meets unforgettable experiences. Specializing in event production and experiential events, we bring your vision to life through immersive, innovative, and flawlessly executed experiences that leave lasting impressions. Whether you’re hosting a corporate event, product launch, or private celebration, Sovereign Bee ensures every detail is perfectly tailored to engage and inspire your audience. We proudly serve clients across the entire United States and Puerto Rico, delivering exceptional events no matter the location.
INITIAL CONSULTATION

MEETING WITH THE CLIENT TO DISCUSS THEIR VISION, PREFERENCES, AND BUDGET.

UNDERSTANDING THE TYPE AND SCALE OF THE EVENT.
Budget Management

ASSISTING THE CLIENT IN SETTING A REALISTIC BUDGET

MONITORING AND TRACKING EXPENSES TO STAY WITHIN BUDGET CONSTRAINTS
Venue Selection

RESEARCHING AND PRESENTING VENUE OPTIONS THAT ALIGN WITH THE CLIENT'S VISION.

COORDINATING SITE VISITS AND NEGOTIATIONS WITH VENUES.
Vendor Selection and Management

RECOMMENDING AND SECURING REPUTABLE VENDORS (CATERERS, FLORISTS, PHOTOGRAPHERS, ETC.)

NEGOTIATING CONTRACTS AND MANAGING VENDOR COMMUNICATIONS.
Event Design and Theme

COLLABORATING WITH THE CLIENT TO CREATE A COHESIVE DESIGN, INCLUDING DECOR, COLORS, AND AESTHETICS.

DEVELOPING A UNIQUE THEME OR CONCEPT FOR THE EVENT.

WORK WITH A GRAPHIC DESIGNER AND SUPPLY MOCK UPS, RENDERING OR ASSIST YOU IN VISUALIZING YOUR EVENT.
Guest List and RSVP Management

ASSISTING WITH GUEST LIST CREATION AND TRACKING RSVPS.

Managing seating layout.
Day-of Coordination

OVERSEEING ALL LOGISTICS ON THE DAY OR DURING THE EVENT.

MANAGING VENDOR SETUP, TIMELINE EXECUTION, AND PROBLEM-SOLVING
Stress Reduction

PROVIDING GUIDANCE, SUPPORT, AND PEACE OF MIND THROUGHOUT THE PLANNING PROCESS.

HANDLING BEHIND-THE-SCENES TASKS TO ALLEVIATE STRESS FOR THE CLIENT.
Post-Event Wrap-Up

MANAGING POST-EVENT TASKS, SUCH AS RETURNING RENTALS AND FINAL VENDOR PAYMENTS.

ASSISTING WITH THE DISTRIBUTION OF THANK-YOU CARDS AND GIFTS.
Timeline Creation

DEVELOPING A COMPREHENSIVE TIMELINE FOR THE ENTIRE EVENT

ENSURING THAT ALL ASPECTS OF THE EVENT RUN SMOOTHLY AND ON SCHEDULE
Logistics and Transportation

COORDINATING TRANSPORTATION FOR GUESTS, IF NECESSARY.

MANAGING EVENT LOGISTICS, SUCH AS LOAD-IN AND LOAD-OUT SCHEDULES.
Menu and Catering

ASSISTING WITH MENU SELECTION AND DIETARY ACCOMMODATIONS.

COORDINATING CATERING SERVICES AND MENU TASTINGS.
Entertainment and Music

RECOMMENDING AND BOOKING ENTERTAINMENT OPTIONS (BANDS, DJS, PERFORMERS)

COORDINATING MUSIC PLAYLISTS AND ENTERTAINMENT SCHEDULES.
Decor and Rentals

SOURCING AND ARRANGING RENTALS, INCLUDING FURNITURE, LINENS, LIGHTING, AND DECOR.

OVERSEEING THE SETUP AND PLACEMENT OF DECOR ELEMENTS.
Invitations and Stationery

ASSISTING WITH INVITATION DESIGN AND WORDING.

MANAGING THE PRINTING, ASSEMBLY, AND MAILING OF INVITATIONS.
EVENT REHEARSAL

ORGANIZING AND LEADING THE REHEARSAL TO ENSURE A SMOOTH EVENT.

INSTRUCTING THE EVENT PARTICIPANTS ON THEIR ROLES.
Emergency Kit

Carrying an emergency kit with essential items for any unforeseen issues.
CUSTOM SERVICES (OPTIONAL, DEPENDING ON CLIENT NEEDS)
